| Smart Printing Tips from Dell
Consider what happens when you hit print. On the surface, it seems like an insignificant action at a low cost. But when you consider that every person in your home is printing multiple times in a day, this cost can add up.
There are many ways that you can save on printing costs. Below are 14 easy ways to start: 1) Turn on Duplexing
- Use both sides of the paper to reduce paper usage.
- Can’t duplex? Figure out how much you would save per month by reducing paper usage by 40% and see if that would pay for a new duplex-capable printer.
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2) Turn on Draft Mode (reduce print resolution to 300DPI)
- Average settings are at 600 – 900 DPI
- Cuts toner usage in half
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3) Print multiple pages per sheet
- This works particularly well for PowerPoint presentations where bullets are readable even with a smaller view.
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4) Consolidate printers
- Individual desktop printers cost 3X more per page than workgroup printers.
- Use page tracking software to see how much you could save monthly if everyone in your home shared one printer.
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5) Control color printer access
- Limit color printing to necessary documents only.
- Activate Color Track technology to help manage your color output.
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6) Turn off color output by default
- Force others to select black and white output unless color is absolutely necessary.
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7) Restrict printer output by file
8) Since image files use more toner, only essential documents should be printed with images.
9) Use different fonts
- Century Gothic uses 31% less toner than Arial
- Times Roman – 29% less
- Calibri – 29% less
- Verdana – 8% less
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10) Preview before you print
- Helps to avoid printing blank pages
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11) Talk to your family about printing costs
- Cost per printed page and how that relates over time
- How much your family could save paper and toner costs
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12) Train users how to use “Print Selection”
- Only print the items you want from a page and avoid surplus printing
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13) Encourage the use of “”Shrink to Fit” when possible
- Ensures only one thing is printed on a page
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14) Webpage Printing
- Use Print Selection to select and print only what you want
- Eliminates costly toner usage for banner advertisements
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